Personal Information Made Anonymous
To the extent that we make any of your personal information anonymous or we aggregate it with the personal information of others, then that information will no longer be considered to be personal information. Therefore, Crowd Act will be entitled to use and disclose personal information in any manner that it desires provided the personal information has been rendered anonymous or aggregated where that information cannot be attributed to you.
Choosing to Provide Personal Information
In using the Crowd Act Website you will have the ability to control the amount of personal information you are providing to the Crowd Act Website and therefore you may restrict the disclosure of your personal information through the Crowd Act Website by not providing your personal information to the Crowd Act Website in the first place.
Some of the options associated with your account will provide you with a number of choices as to how widely some of your personal information will be disclosed once your personal information has been provided to the Crowd Act Website. Please consider these options carefully. These options are limited. In particular, some of your personal information will be provided to any visitor to the Crowd Act Website.
We encourage you to exercise care in deciding to make your personal information available to others. Please review the associated documentation at the Crowd Act Website for more information on controlling the disclosure of your personal information.
Depending on the circumstances, your consent may be express or implied. Express consent would arise if you specifically consented to a particular dealing in your personal information. Express consent can be given orally, electronically or in writing. Implied consent can be inferred from the circumstances. For example, if we indicate that we may send certain correspondence to your home address and you provide us with your home address, we would not normally obtain your explicit consent to use your home address to send you that correspondence; your consent would be implied in those circumstances.
We will assume your consent to the collection, use or disclosure of your personal information for a particular purpose if you voluntarily provide the information for that purpose.
Opting In, Opting Out and Changing Consent
Crowd Act may, from time to time, provide you with an opportunity to opt out of certain collection, uses and disclosures of your personal information. At the same time, an implied consent to collect, use or disclose your personal information would arise if you fail to indicate that you wish to opt out of the particular collection, use or disclosure when you are given an opportunity to do so.
As well, Crowd Act may, from time to time, provide you with an opportunity to opt into certain collection, uses and disclosures of your personal information. In that case, if you do not opt-in, Crowd Act will assume that you do not consent to your personal information being collected, used or disclosed in that particular manner.
Crowd Act will generally use an opt-out method when the particular use or disclosure is not usual, the information is not particularly sensitive or when Crowd Act believes that most people would likely consent to the particular use or disclosure. Crowd Act will generally use the opt-in method in other circumstances.
You may change or withdraw your consent at any time on reasonable notice, subject to pre-existing legal and contractual obligations, by contacting our Privacy Officer as set out below. If you withdraw certain consents, it may limit the manner in which you can make use of the Crowd Act Website and to otherwise interact with Crowd Act or you may be required to delete your account. For clarity, your ability to change or withdraw consent is not absolute. Crowd Act reserves the right to continue handling your personal information in those circumstances required or permitted by law despite a change or withdrawal of consent. Further, any change or withdrawal of consent will not operate to change or withdraw the consents given in connection with the section of the website entitled Submissions to the Website where Crowd Act has already taken any step towards the use or other exploitation of the Submission as described in that section.
In some instances, we may collect your personal information directly from a third party. In that case, we will generally either obtain your consent to do so or we will require that the third party confirm to us that they are entitled to disclose your personal information to us.
[Drafting Note: This list provides typical uses. Please delete those that are not applicable and add in others that are.]
Submissions to the Website
The Website enables you to submit postings, information, other material and links to the Website and to other participants. (A posting, information, other material or link submitted by you is called a "Submission".)
For any Submission that contains any personal information you hereby consent that Crowd Act may reproduce, display, disclose, distribute, publish, broadcast, transmit and to otherwise commercially exploit such Submissions in any manner whatsoever, whether in connection with the Website or Crowd Act's other businesses or otherwise. For greater certainty, the foregoing permits Crowd Act to publish your Submissions, whether alone or with other material, in any form, style or medium whatsoever, now known or later developed, including in book form and on the Internet.
If any Submission contains any personal information of a third party, you must first obtain the consent of the third party to submit the Submission to the Website, the processing of the Submission on the Website, Crowd Act's handling of the Submission in connection with the Website and for the uses set out in this section.
Use of the Website
In order to use some of the features of Crowd Act’s website, Crowd Act may require that you provide some personal information. Crowd Act may issue to you a unique "user id" which you will be required to provide each time you use certain features and services.
If you have a user id, then Crowd Act may collect information about your use of the features and services (whether or not you provide your user id each time) and Crowd Act may associate this information with your other personal information.
Our web server collects the domain names, IP addresses and the website activity of visitors. This information is aggregated for the purposes of measuring the number of visits, average time spent on the website, pages viewed, and other similar purposes. Crowd Act uses this information to measure the use of our website and to improve the content of our website.
A technology called cookies may be used on certain pages of our website. A cookie is a tiny element of data that a website can send to your browser, which may then be stored on your hard drive so the website can recognize you when you return. Cookies allow us to provide you with tailored information and to provide services to you via the Internet. If your browser permits, you may set your browser to notify you when you receive a cookie or to reject cookies altogether. (See the documentation provided with your Internet browser for more information on cookies and how to disable them.)
Other Collection, Use and Disclosure
As well, the law permits or requires the collection, use and disclosure of personal information without the knowledge or consent of the individual in a number of circumstances. We reserve the right to collect, use and disclose your personal information in these circumstances without your knowledge or consent as the law may permit.
Accuracy and Completeness
When we collect, use or disclose personal information, we will make a reasonable effort to ensure that it is accurate, up to date and complete. To do so, we may need to request additional information from you or have you verify your information. If your personal information does change, we would appreciate it if you could inform us of those changes in order that your personal information in our possession remains accurate.
Retention and Destruction
For legal and business purposes we may retain your personal information for as long as it is reasonably needed. Upon expiry of the appropriate retention period, bearing in mind our reasonable legal and business requirements, your personal information will either be destroyed in a secure manner or made anonymous. You should be aware that there are legally required minimum retention periods, which Crowd Act must and does observe.
Security of Personal Information
Crowd Act recognizes its obligation to protect personal information in its possession and will make reasonable arrangements to secure that personal information against unauthorized access. These measures will be reasonable in the circumstance and may include providing access to only those individuals with a need to know the information, locked doors and/or filing cabinets and other physical and electronic security measures as well as contractual measures, such as non-disclosure or confidentiality agreements.
Requests for Access to Personal Information
On your written request we will provide you with:
All requests may be subject to reasonable fees and disbursements. Where appropriate to do so, we may require advance payment of a deposit or the entire costs of responding to a request for access to personal information.
Requests Must be in Writing
We require that all requests for access be in writing and be signed by the requestor. We required sufficient information and detail from the requestor in order to verify their identity, properly locate the information and respond to the request.
Limits on Individual Rights to Information
An individual's ability to access his or her personal information under our control is not absolute. Crowd Act reserves all rights to not disclose personal information in certain circumstances. For example, we may not disclose personal information where:
Requests for Correction of Personal Information
On request by you, we will correct errors or omissions in your personal information where that information is in our custody or control. We require that all such requests be in writing and signed by you. We may require sufficient information and detail from the individual in question in order to verify their identity, properly locate the information and provide a response.
If you make such a request, we will either:
Corrections or amendments will rarely, if ever, be made to opinions, including expert or professional opinions, as opposed to factual information, which may be corrected if in error.
Contacting or Communicating With Us
please contact our Privacy Officer at: firstname.lastname@example.org